Job Description

Overview Akima District of Columbia, United States Join to apply for the Staff Assistant Level I role at Akima . Responsibilities Make arrangements for S/ES-EX or the detailed office to meet with senior level officials at the White House, the State Department, and other U.S. interagency bureaus and departments, and officials from foreign governments. Ensure that all administrative matters are properly handled; draft request memoranda to S/ES-EX or the detailed office for travel authorizations, passports, office equipment, clearances, and identification passes and computer log-ons; maintain all appropriate records within the office and oversee the accurate and department requirements for archiving records. Organize and review memoranda, letters, and other correspondence for S/ESEX or the detailed office to identify format deficiencies, clearances, completeness, and make corrections to documents as appropriate; determine document distribution; bring urgent items to the attention of leadership. Research and investigate facts involving administrative problems or other projects; gather, assemble, and analyze facts and present oral and written reports; participate on special committees or projects concerned with administrative matters; follow assignments through to completion and develop recommendations. Print daily briefing materials for S/ES-EX or the detailed office; review incoming correspondence and other documents; distribute classified and sensitive documents in accordance with security procedures; prepare draft correspondence for signature on a variety of substantive subjects. Utilize the SharePoint record keeping system to track the progress of action memoranda and other sensitive documents; maintain an office tickler system and file correspondence, reports, publications, and other documents for supervisors’ reference; conduct annual records disposition in accordance with Department Records Management procedures. Aid in the coordination of correspondence and materials; maintain contact with persons within and outside the Department to coordinate and expedite actions on agendas; prepare materials for presentation for review, including ensuring proper formatting and clearances; deliver written materials to the appropriate offices for processing. Screens telephone calls and meetings; maintain calendars for meetings within and outside the department. Prepare travel authorizations and transportation requests, review travel vouchers, and support overseas and domestic travel; make travel arrangements, including reservations, tickets, passports, and visas; prepare letters to officials of foreign embassies concerning visa requests as required. Maintain schedule for front office Principals. Manage office services by ensuring procedures, filing systems, and supplies are up to date. Perform special projects. Qualifications Experience in fast paced government office. Ability to solve problems and encourage consistent, solid performance. English language (written and spoken) communications skills. Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment. Strong organizational, communication, interpersonal, and computer skills. Ability to work independently to assess priorities and manage daily coordination of details with minimal supervision. Active Top Secret with the ability to upgrade to SCI. Job Details Job ID: 2025-18603 Work Type: On-Site Pay Range: $40-$42.60 Benefits: SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered as defined under the DOL\'s Wage Determination. Company Description Work Where it Matters Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders. For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. #J-18808-Ljbffr Akima

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