Job Description

Job Description

Position Summary

We are seeking a highly organized, professional, and proactive Receptionist/Office Manager to join our Admin Team. This role will serve as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions. The ideal candidate is detail-oriented, personable, and capable of managing multiple priorities in a fast-paced construction environment. This role blends traditional office management responsibilities with front desk duties, supporting both administrative operations and visitor-facing interactions.

*Position is Full-Time in our San Jose, CA Office

Responsibilities

Front Desk & Reception

• Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience.
• Manage the main phone line, screen calls, and direct inquiries to the appropriate team members.
• Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby’s professional appearance.

Office Administration & Coordination

• Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine.
• Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed.
• Manage incoming and outgoing mail, shipping, and courier services.

Team & Culture Support

• Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks.
• Help set up/take down internal events, trainings, and office gatherings.

Qualifications

• 2+ years of administrative, office management, or receptionist experience; construction experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus.
• Professional demeanor with a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Positive, team-oriented attitude.
• Strong attention to detail.
• Ability to anticipate needs and proactively solve problems.
• Comfortable interacting with guests, clients, vendors, and field staff.
• Reliable, punctual, and consistent in delivering high-quality administrative support.

What We Offer

• Competitive compensation based on experience
• Comprehensive benefits package including 100% employer paid medical, dental and life insurance. Voluntary Vision Plan
• 401(k) with company match
• Paid vacation and holidays
• Employee Assistance Program (EAP)
• Team Building Events

Pay range and Compensation package

The base hourly range for this role is $31.25 -$40.87 per hour , Non-Exempt. The range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education and certifications. The range listed is just one component of the total compensation package for employees.

Equal Opportunity Statement

We are proud to be an Equal Opportunity Employer . All employment decisions—including recruitment, hiring, placement, promotion, compensation, training, layoffs, and termination—are made without regard to race, color, religion, creed, national origin, ancestry, sex, pregnancy, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

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