Job Description

Temporary Administrative Assistant / Receptionist Onsite; 68 week contract with the potential to extend

Pay: $19.25/hour

Location: Onsite Queens, NY (3 days Bayside / 2 days Rego Park)

Schedule: MondayFriday | 9:00 AM 5:00 PM

Our client, a leading residential property management company, is seeking a Temporary Administrative Assistant / Receptionist to provide support across two Queens office locations while they conduct a permanent search. This assignment is expected to last 68 weeks, with the potential to extend based on business needs.

About the Role

This position offers a mix of administrative, reception, and client service responsibilities. The ideal candidate will be personable, organized, and confident in interacting with both residents and building staff in a professional setting. This role requires strong communication skills, attention to detail, and a proactive approach to supporting daily office operations.

Key Responsibilities

• Greet and assist residents and visitors in person with professionalism and warmth.
• Answer and direct incoming phone calls to appropriate contacts.
• Provide general administrative support, including filing, data entry, and document organization.
• Liaise with building staff and management to ensure smooth day-to-day operations.
• Assist with scheduling, correspondence, and other office support tasks as assigned.
• Maintain a tidy and welcoming front desk and office environment.

Qualifications & Skills

• 12 years of administrative or reception experience, ideally in a client-facing role.
• Strong customer service and communication skills, both verbal and written.
• Professional and polished demeanor when interacting with residents, staff, and vendors.
• Reliable, organized, and adaptable across multiple office environments.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Ability to maintain confidentiality and exercise discretion.

Hiring Process & Timeline

This role will include a single virtual interview with the hiring managers. The selected candidate will begin as soon as possible, supporting both the Bayside and Rego Park offices.

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