Job Description

Job Overview

As an HR Assistant with a primary emphasis on recruitment, onboarding, and hiring activities, you will play a crucial role in supporting the Human Resources department. This position requires a detail-oriented and organized individual who can efficiently manage various administrative tasks while contributing to the recruitment and onboarding processes. This role offers an excellent opportunity to contribute to the growth of the organization by attracting and retaining top talent. The HR Assistant will play a key role in fostering a positive employee experience from recruitment through onboarding.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Proven experience in HR, with a focus on recruitment and onboarding
• Familiarity with applicant tracking systems and HR software
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Proficient in Microsoft Office Suite
• Experience with iSolved HRIS/ATS software a plus
• Proactive and self-motivated
• Ability to work in a fast-paced environment
• Team player with a positive attitude
• Strong problem-solving skills
• Flexibility and adaptability

Duties and Responsibilities

Recruitment

• Collaborate with hiring managers to understand staffing needs and create job descriptions
• Post job openings on various platforms, using iSolved software
• Screen resumes and applications to identify qualified candidates
• Coordinate and schedule interviews with candidates and hiring managers
• Conduct initial phone screenings to assess candidate qualifications
• Assist in the development and implementation of recruitment strategies

Onboarding

• Facilitate the onboarding process for new hires, ensuring a smooth and positive experience
• Prepare and organize new hire orientation materials
• Coordinate with various departments to ensure all necessary equipment, access, and resources are ready for new employees
• Conduct onboarding sessions to familiarize new hires with company policies, culture, and procedures
• Collect and process new hire paperwork and documentation

Hiring Support

• Assist in the preparation of job offer letters and employment contracts
• Coordinate background checks and reference checks for potential new hires
• Communicate with candidates regarding the status of their application
• Maintain accurate and up-to-date records in the applicant tracking system

Administrative Duties

• Manage HR-related documentation, including filing, scanning, and data entry
• Schedule and coordinate meetings, interviews, and training sessions
• Respond to HR-related inquiries and provide information or escalate as needed
• Assist in maintaining HR databases and employee records
• Support HR projects as required

Key Performance Indicators

• Maintains a high level of accuracy on all assignments
• Can prioritize and manage workload so that projects are delivered in a timely manner
• Completes required reports and paperwork on time and with accuracy
• Maintains up-to-date handbooks and process manuals
• Is a strong team player and can work across all departments maintaining open and clear communication and support.

Environmental/Physical Requirements

• Standing for long periods of time, occasionally
• Occasional long hours may include weekends and holidays, rarely
• Duties are performed in both indoor and outdoor settings, with events often taking place in the elements in all four seasons. Events often involve loud music
• The work environment can be loud and busy
• Capable of lifting materials and/or products up to 50 pounds or more

Benefits

• PTO and Wellness Days
• Paid Holidays
• Medical, Dental, Vision and Life insurance options
• 401k with company match
• Company dining program/employee discounts
• Clear path for growth and career advancement
• Excellent opportunity with growing brand

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