Job Description

Job Title: Expert QuickBooks Bookkeeper with Administrative Support We are seeking a highly skilled Bookkeeper with expert-level knowledge of QuickBooks to join our team. This role requires someone who is not only detail-oriented and organized but also thrives in a fast-paced environment managing multiple companies. If you are a QuickBooks expert who can confidently handle billing, utilities reconciliation, and tenant account management, we want to hear from you. Key Responsibilities Bookkeeping & Accounting (Primary Focus) Serve as the in-house QuickBooks expert, overseeing all bookkeeping functions across multiple companies. Create, send, and track monthly invoices and account updates for tenants. Manage and reconcile utility billing: cross-reference electric, gas, water, and trash bills with internal meter readings to calculate and process tenant billings using a set formula. Maintain accurate records of client accounts, outstanding balances, and payment histories. Receive, sort, track, and deposit incoming payments. Process tenant payment authorization forms, debit/credit card transactions, and issue receipts. Generate and present routine, detailed financial reports for management. Enter accounts payable data and prepare bills for payment. Uphold strict confidentiality and data security standards in handling tenant and financial information. Administrative Support Greet visitors and serve as the first point of contact for customers and guests. Open, sort, and distribute daily mail. Schedule appointments, maintain calendars, and coordinate meetings. Draft and manage professional communications, including memos, emails, and reports. Organize and maintain filing systems (digital and physical). Support office and maintenance teams with projects and events. Track and order office supplies as needed. Qualifications & Skills Expert-level knowledge of QuickBooks Online (required). 2+ years of billing/accounts receivable experience (highly preferred). 3+ years of administrative/receptionist experience (preferred). High School Diploma/GED required; advanced education in accounting/finance a plus. Excellent communication and interpersonal skills. Strong organizational skills with meticulous attention to detail. Ability to work independently while contributing to team goals. Valid driver’s license and reliable transportation required. Compensation & Benefits Salary: $45,000 – $50,000 per year, depending on experience. Paid Holidays. After probationary period: 2 weeks Paid Time Off annually. 50% group health insurance coverage. 100% dental and vision insurance coverage. This role is ideal for a seasoned QuickBooks professional who enjoys blending accounting responsibilities with administrative support. If you are proactive, honest, and motivated by accuracy and efficiency, we encourage you to apply. recblid dry7g4kjf3nuyy8878ec016f24hwzv

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