Job Description

Administrative Assistant

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.

Academy of Art University's globally acclaimed School of Fashion is seeking to hire an Administrative Assistant to join their dynamic team. This is a full-time on-site position in San Francisco and perfect for anyone that has an interest in fashion, the arts and working in higher education.

Front Desk Duties

• Provide exceptional customer service for faculty, students, staff, and guests of ArtU by answering any questions and directing traffic as needed
• Answer calls, handle mail (both incoming and outgoing), redirecting to appropriate person with the Academy, and maintain department files
• Calendar set up and appointment scheduling for Directors and Full-Time Faculty in electronic calendar system
• Assist with special events as needed
• Oversee schedule of College work-study students and delegate duties as needed
• Order and stock office supplies for two buildings
• Ensure office is always organized

Administration / Curriculum Support

• Coordinate with other departments such as Academic Support Department & Curriculum
• Process maintenance and signage requests for two buildings, maintain master requisition log and maintain master contact list for faculty and staff
• Assist Directors and full-time faculty, including new hires, with various curriculum forms in a timely manner
• Approve student flyers for posting

Faculty / Academic Support

• Serve as liaison between faculty and administration
• Using LMS track grade and attendance along with watching midpoint and final review for scheduling meetings throughout the semester
• Work with faculty to arrange travel and expense reporting
• Work closely with faculty, keeping them updated on department announcements, meetings, grades, guest speakers and student actors
• Complete special projects and other tasks as assigned

Student Support and Maintaining Departmental Equipment

• Liaison with Student Reps and Instructors answering questions as needed and assisting in collecting and returning projects; assist faculty requests for student auditions, shoots, and rehearsals
• Oversee all equipment for two building scheduling maintenance and servicing of equipment, and tracking inventory.

Qualifications

• Proficiency with Adobe Suite, MS Office, and MacBook preferred with the ability to learn new computer programs quickly.
• At least one year of experience in an office setting.
• Passionate about student success and higher education.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.
• The ability to work independently

This is an on-site role at 625 Polk Street, San Francisco.

Compensation: $22.00/hour

Application Deadline: August 22, 2025

Benefits: Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program. The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. Full-time employees also have access to our multi-lane swimming pool, two fitness centers and our many recreational programs.

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at HR@academyart.edu.

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